Funding for student events

The Graduate School is committed to supporting HDR candidates in a wide range of career development activities. This scheme provides funding for student-led events that aim to benefit UQ HDR candidates. Funding can be used for expenses such as catering, keynote speaker fees, and venue hire. This scheme is competitive and requests for support under the scheme will be assessed by a Graduate School committee on the basis of merit.

Applications will be considered in one round per year:

  • Applications open Monday 26 February
  • Applications close Sunday 25 March
  • Outcomes announced Friday 2 April

If funds remain available after the round, further applications can be submitted until the funding is exhausted for the year. Contact the Graduate School for more information.

Eligibility

Applicants must be active UQ HDR candidates. Only event committees may apply, with a nominated representative for the purposes of the application.

The event must be student-led and the conference organising committee must be comprised mainly of UQ HDR Candidates.

Applications will be judged on

  • the completeness of the application;
  • the objectives of the event; and
  • the extent to which the proposed activity involves and benefits a broad range of UQ HDR candidates through
    • attendance and/or participation in the event; and/or
    • engagement with industry or other external partners.

The scope of the event will be taken into consideration when applications are assessed against the criteria above.

Proposals for larger events should demonstrate how funding will be secured to cover the total cost of the event.

Funding is not available to support individual student registrations for events or activities, or for events that are social in nature.

Value

Amounts will vary depending on the size and scope of the event, availability of other funding, and benefit to UQ HDR candidates. A maximum of $2,000 will be awarded.

Each application is considered on a case-by-case basis. It is expected that multiple avenues of support will be sought for large events.

Conditions

  • Grant applications without requested supporting documentation will not be accepted.
  • Graduate School funds cannot be used to fund alcohol consumption, or gifts of alcohol.
  • UQ’s policies on finance, hospitality and travel should be adhered to for the portion of the funds supplied by UQ Graduate School.
  • Recipients must complete a report on the conference within four weeks of the event date. This should include a reconciled budget, programs, other marketing materials and photos from the event.
  • Failure to comply with the terms of the offer of support may result in a requirement for the committee members listed on the application to repay the allocated funding.
  • Any changes to event scope/program require approval from the Graduate School, or awarded funds may need to be repaid.
  • UQ Graduate School should receive an invitation to the event; in some instances participation may be a condition of the funds. This will be specified in any offer letter.
  • Events must be student-led. Events should not receive administrative support from organisational units.
  • Milestone presentation events will not be supported.

How to apply

Submit the following documents to graduateschool@uq.edu.au

  • Application form (details of the event budget are requested on the form)
  • A letter of support from Head of School/Institute Director, Postgraduate Coordinator or ADR
  • Draft event program