Academic CV guidelines
The below provides guidelines on what you could include in your academic CV for the purposes of a Progress Review meeting at The University of Queensland.
Personal details
Include:
- your full name
- your email address
- your ORCID ID or other research output identifier (such as Google Scholar) if you have one (see the ORCID ID and research identifiers information provided by UQ Library).
Please do not include the following in your academic CV:
- nationality
- languages spoken (unless relevant to your specific research project)
- photographs/head shot
- marital status
- driver’s license
- date of birth/age
- hobbies and interests.
Professional summary or career objective
You may include a professional profile or career objective statement at the beginning of your CV. These components are normally presented as a short (i.e., 3-4 sentence) paragraph immediately after your personal and contact details are listed. No heading is required if including this component in your CV.
A professional summary outlines who you are and what you are offering to potential employers or collaborators, while a career objective is focussed more on what opportunities and experiences you would like in a potential job or collaboration.
This section of the CV is optional.
Educational qualifications and academic awards
List each of your formal educational qualifications in reverse chronological order (i.e. with the most recent formal educational qualification listed first). For each qualification, include:
- the commencing and end dates (month and year) for the qualification
- the full title of the qualification (e.g. Bachelor of Arts instead of B.A.)
- the institution attended and the enrolling school/administrative unit
- the city and country where the institution is located
- your Grade Point Average (GPA) for the overall qualification
- any academic achievement awards (e.g. Dean’s awards, subject prizes, University medals, thesis prizes etc.) received for the qualification
- if a research thesis was part of the qualification, include the title of your dissertation.
Please do not include:
- high school qualifications
- the individual subjects/courses undertaken throughout your qualifications or the grades awarded for these.
Professional development activities
List each of the training courses/professional development activities (i.e., those not resulting in a formal qualification) that you have attended during your current higher degree by research program. For each activity, include:
- the date(s) of the activity
- the title of the activity
- the organisation that delivered the activity
- the duration of the activity (e.g., 1 hour, 3 days etc.).
Professional affiliations and memberships
List any professional/disciplinary associations or committees that you a member of and include:
- the commencing and end date (in years) for the affiliation/membership
- the name of the professional association or committee
- your membership type (e.g. student member, affiliate member, full member etc.) or role (e.g. committee member, secretary, president etc.).
Employment history
List each of your previous employment roles in reverse chronological order (i.e. with the most recent/current employment listed first) and include:
- the commencing and end dates (month and year) for the employment
- the title of each position
- the name of the employing organisation, the city, and country where you were based
- your main duties or accountabilities in that role
- any achievements related to that role
Other experience
List any voluntary, unpaid, or extra-curricular projects or experiences you have undertaken that have developed you professionally (e.g. summer research projects, internships etc.) and include:
- the commencing and end dates (month and year) of the experience
- the name of the organisation, the city, and country where you were based
- your main duties or accountabilities in that role
- any achievements related to that role.
Research outputs
In reverse chronological order (i.e. the most recent output first) list your research outputs, including for example research published or accepted for publication, research reports, and research by creative practice.
If needed, use sub-headings to separate refereed journal articles, published conference proceedings, edited book chapters, books, creative works, industry reports, invited papers, patents, media commentary, conference presentations and posters, invited talks etc. If applicable, use additional sub-headings to indicate if outputs are published, accepted for publication (but not yet in print), (submitted but) under review, or in preparation (but not yet submitted - please include the anticipated submission date and intended target journal).
For all research outputs, include:
- the output/publication reference using an official bibliographical style (such as Turabian/Chicago, APA, Harvard), including listing all authors in the order that they appear in the work with your name in bold
- the Digital Object Identifier (DOI), PubMed Identifier (PMID), International Standard Book Number (ISBN) or URL where applicable
- any metrics and/or measures of esteem relevant to the output and your discipline (see the metrics information provided by UQ Library for more information), for example:
- the standing of the journal or conference and the impact of the work (e.g. impact factors, citations and other metrics indicators)
- relevant indicators of national or international significance
- rejection rates for the outlet etc.
- a brief statement (maximum 50 words) outlining your specific contribution to any multi-authored outputs/publications, including:
- how much of the original research you were responsible for (i.e. what was your role in the conception and design of the project and how involved were you in the analysis and interpretation of the research data on which the publication is based?)
- the extent to which you authored the paper.
Research grants and relevant awards
Include both research grants and relevant awards that you have received at the time of making your application as well as those that you have applied for and are awaiting a decision on. For each research grant/award, include:
- the name of the granting/awarding body and the country in which they are based
- the name of the grant/award
- the year(s) in which the grant was/will be active or the year in which the award was made
- the amount of the research grant/award
- if relevant (e.g. for research grants), the title of your application.
Those from creative and professional-based disciplines may also include non-research grants and awards related to their creative or professional practice.
Research achievements relative to opportunity (optional)
In recognition of the diverse personal and professional pathways that students have experienced, you may provide information (maximum 200 words) to contextualise your research outputs and achievements, relative to the opportunities that you have had.
This section of the CV is optional and should only be included if you believe there are factors relevant to your research achievements that you would like the panels to know. Examples of factors include (but are not limited to):
- study/career disruptions due to illness, caregiving, natural disasters etc.
- non-linear academic or career progression, or a change in career direction
- reduced ability to take up research-related opportunities (e.g. attend conferences) due to caregiving responsibilities.
Formatting and document specifications
We recommend that you use the below formatting settings to improve the readability of your CV:
- margins of at least 1.5 centimetres
- single line spacing
- no smaller than 12 point Times New Roman font (or equivalent)
- left justify text (not full justify)
- include your name and page number on each page
- be consistent in your formatting and spelling throughout
- limit the use of bold, underline, italics, and multiple font types.
Please proofread your CV carefully before finalising
Save as a PDF and name your file: LASTNAME_firstname_CV.pdf
There is no page limit to your academic CV – it can be as long as required to include the information requested here.
Please note: These guidlines should not be used when preparing your CV for employment purposes within Australia.